Step 1: Start by clicking the Tools link and then click Accounts.
Step 2: Click the Add button. Then click Mail.
Step 3: Enter the Name as you would like it to appear in the From field of outgoing emails. Then click Next.
Step 4: Now enter your new email address here. Then click Next.
Now you have to enter your Incoming (POP3) and Outgoing (SMTP) server names. These server names will have been provided to you in your welcome email, and often times are simply mail.yourdomain.com.
Step 5: Choose POP3 for the incoming mail server setting.
Step 6: Now enter your Incoming (POP3) and Outgoing (SMTP) server settings in these boxes.
Step 7: Click Next.
Step 8: Now enter the email username. this is the entire email address (email@example.com).
Step 9: Then enter your email password here. Click Next.
Step 10: Choose your internet connection method, then click Next.
Step 11: Click Finish to complete the wizard.
We’re almost finished! But first let’s go finish configuring our email properties.
Step 12: Select the email account we just created.
Step 13: Then click the Properties button.
Step 14: Let’s change the name of the email account to something more recognizable.
Step 15: Enter an Organization name (if applicable).
Step 16: Then enter a Reply To address here.
Step 17: Now click the Servers tab.
Step 18: Check the box for SMTP Authentication.
SMTP authentication means that Outlook will login to your mail server even when sending emails (not just receiving), ensuring that you are the only one that can send emails from your account.
Step 19: Click the Settings button.
Step 20: Most SMTP servers use the same username and password as the incoming (POP3) servers, so just leave this selected, then click OK.
Step 21: Click Apply so the changes take effect.
Step 22: Then click OK.
Step 23: Click the Close button here.
That’s it! We’ve successfully setup an email account, and can now start sending and receiving emails to and from that account, from Outlook 2000.